Tech Osaka Summit Organizing Committee
Privacy Policy

The Tech Osaka Summit Organizing Committee (hereinafter referred to as the “Organizing Committee”) will comply with laws, regulations, and other standards regarding the protection of personal information pertaining to our customers and others; establish and implement voluntary rules and systems; formulate the Privacy Policy set forth below; and strive to protect personal information by implementing and maintaining this policy.

1. Compliance with Laws and Regulations Regarding the Protection of Personal Information
In handling personal information related to the planning and implementation of this event (Tech Osaka Summit 2027), we will comply with the “Act on the Protection of Personal Information” and other relevant laws and regulations. We will also periodically review this policy and implement appropriate improvements.

2. Responsibilities of the Organizing Committee
When collecting personal information, the Organizing Committee will, as a rule, clearly state the purpose of collection and specify that collection will be limited to the extent necessary to achieve that purpose, and will obtain such information only with the individual’s consent.
Furthermore, we will obtain personal information through lawful and fair means and will never obtain it through improper methods. When using such information, we will manage it only within the scope of the specified purposes.

<Purposes of Use of Personal Information>
・Acceptance of applications to participate in this event
・Operation of this event (booth setup, matchmaking, signage, etc.)
・Responding to inquiries submitted to the Organizing Committee
・Various communications and announcements regarding this event from the Organizing Committee and the Secretariat
・Public relations activities (event promotion, promotion of participating companies)
・Providing information to sponsoring companies, sales and marketing activities, and PR activities for sponsoring companies
・Publishing archive pages for case studies, as well as statistical and analytical data that does not identify individuals

<Types of Personal Information Collected>
・Company/Organization Name / Industry / Business Sector / Department Name / Job Title
・Full Name / Date of Birth / Gender / Nationality / Address
・Email Address / Phone Number / Website URL
・Support History / Fundraising Status, etc.

We will not use personal information within the Organizing Committee for purposes beyond the scope of its collection, nor will we disclose it to anyone other than Organizing Committee members, except in cases involving notifications regarding this event and future program events, or notifications and inquiries regarding initiatives from the event’s organizing body and related matters.

However, we may disclose or use personal information as an exception in the following cases:
・When required by law
・When necessary to protect human life, physical safety, or property, and it is difficult to obtain the individual’s consent
・When particularly necessary for the improvement of public health or the sound development of children
・When cooperation with national agencies or similar entities is required

3. Thorough Implementation of Security Measures for Personal Information
The Organizing Committee will appoint a person in charge of information management to manage personal information and will strive to ensure appropriate management for the protection of personal information.
Furthermore, the Organizing Committee will respond appropriately to protect and safeguard the personal information provided from leakage, theft, loss, destruction, and other risks.
In addition, the Organizing Committee will implement information security measures, such as measures against unauthorized access and computer viruses, and will strive to prevent the loss, alteration, and leakage of personal information.
The Organizing Committee will securely delete collected personal information once the purpose for which it was collected has been fulfilled and an appropriate period has elapsed. However, information required to be retained by law will be stored in accordance with applicable laws and regulations. Personal information that is no longer needed—such as due to cancellation for assorted reasons, will be promptly disposed of in accordance with established procedures.

4. Other Matters Concerning the Handling of Personal Information
The Organizing Committee will respond without delay if an individual requests the disclosure or suspension of their personal information, or if, because of disclosure, incorrect information is found and the individual requests its correction or deletion.
Furthermore, the Organizing Committee will ensure that all members of the Organizing Committee, the Organizing Committee Secretariat, and related organizations thoroughly adhere to this policy and strive to enhance security awareness.
In addition, the Organizing Committee will respond appropriately to complaints and inquiries regarding personal information.
When the handling of personal information is outsourced to a third party in connection with business operations, the Organizing Committee will exercise appropriate supervision.
Furthermore, in cases of shared use of personal information, the scope, purpose, and person responsible for management will be clearly specified and made readily available for the individual to verify.
When registering for this event, a business operator designated by the Organizing Committee (I&S BBDO Co., Ltd. or Venture Café Tokyo, a General Incorporated Association; hereinafter referred to as the “Contractor”) may collect participants’ personal information through the application form. The personal information collected by the contracted service provider will be obtained and strictly managed by the Organizing Committee (Osaka City, Osaka Industrial Promotion Bureau (Public Interest Incorporated Foundation), UMEKITA Future Innovation Organization (General Incorporated Association), Urban Vitality Research Institute (Public Interest Incorporated Foundation), and Japan External Trade Organization (JETRO) Osaka Headquarters), and will be used for matching attendees with exhibitors and for various future communications (such as notifications to exhibitors and the distribution of email newsletters). In addition, we will record videos and take photographs of the event. The recorded videos and photographs may be used indefinitely in the future for broadcast footage during this event, on websites, social media, and event announcements (including all future events organized by members of the Organizing Committee; hereinafter referred to as “Members”).
Please refer to the following links for the privacy policies of each organization belonging to the Organizing Committee.
① Osaka City
　https://www.city.osaka.lg.jp/main/site_policy/0000000123.html
② Osaka Industrial Promotion Agency (Public Interest Incorporated Foundation)
　https://www.obda.or.jp/privacy.html
③ UMEKITA Future Innovation Organization (General Incorporated Association)
　https://u-fino.com/privacy/
④ Urban Vitality Research Institute (Public Interest Incorporated Foundation)
　https://urban-ii.or.jp/privacy.php
⑤ Japan External Trade Organization (JETRO) Osaka Headquarters
　https://www.jetro.go.jp/privacy/privacy_policy.html

The rights to use videos and photographs belong to this Organizing Committee, and they will not be used for any purpose other than our public relations activities. Collected personal information will be strictly managed in accordance with the privacy policies of each member organization, and the customer information obtained will be used for “sales and marketing activities of member organizations” and “information sharing among member organizations.” Additionally, we will use this information as statistical data to improve our services in a form that does not identify individuals.
Please also note that the information of those registered to participate in this event will be registered with the EVENTOS service for business matching purposes.
・EVENTOS Terms of Service (https://eventos.tokyo/terms/)
・EVENTOS Privacy Policy (https://bravesoft.co.jp/privacy/)
For inquiries regarding personal information or requests for disclosure, please contact us at the address below.

5. Use of Cookies
A cookie is a piece of data sent from a website and stored on a user’s device to identify that device when the user accesses the website using it.
By using cookies, we can collect information such as the number of times the website has been visited from your device and other websites the user has visited in the past.

6. Collection of Cookies and User Behavior Information
This website (Tech Osaka Summit 2027) uses cookies to enhance your browsing experience and to collect information for the purpose of continuously improving the site.
Cookies are pieces of information sent from servers related to the operation of this website to your browser and are stored on your device (computer, mobile device, etc.).
However, the information recorded does not include any personally identifiable information, such as your name, address, or phone number.
Furthermore, cookies do not have any direct adverse effects on your device.
This site may use third-party cookies to track page views. You can refuse to accept cookies by adjusting your browser settings.
Please note that if you disable cookies through your browser settings, some features may not be available.

7. Use of Google Analytics
Service Provider: Google Inc.
Information Collected: Information regarding your use of the website (access logs, traffic, routing, etc.)
Purpose of Use: To enhance convenience and improve the site.
Google may also collect and use information regarding your use of the website to deliver notifications (ads) to users who have previously visited this site when they visit specific pages. For more details, please refer to the URL below.

Google Analytics Terms of Service
https://marketingplatform.google.com/about/analytics/terms/jp/
Google’s Use of Information Collected from Sites and Apps That Use Google Services
https://policies.google.com/technologies/partner-sites?hl=jp
Google Privacy Policy
https://policies.google.com/privacy?hl=ja
More Information About Google Analytics
https://support.google.com/analytics/answer/6004245?hl=jp

8. How to Contact Us
Contact Information
For inquiries regarding personal information or requests for disclosure, please contact us at the address below.
Tech Osaka Summit Executive Committee Secretariat
Osaka Industrial Promotion Agency (Public Interest Incorporated Foundation) / Osaka Innovation Hub
TEL: 06-6359-3004 (9:30 a.m. to 5:30 p.m., excluding Saturdays, Sundays, and national holidays)
EMAIL: tech-osaka-summit@obda.or.jp