b-ex Inc. (“we”, “us”, “our”, “b-ex”, or the “Company”) has established the following privacy policy regarding the handling of personal information collected in connection with the operation of the KIRATERA PHOTO Contest (the “Contest”).
1. Collection of Personal InformationWe collect the following personal information from entrants of the Contest.· Occupation· Name· Salon Name· Email Address· Instagram Account Name· Gender· Date of birth· Address· Telephone Number· Photos· Artwork Description· Other information related to the Contest
2. Purpose of Use of Personal InformationWe will use the personal information obtained from entrants for the following purposes.· To operate the Contest· To use in publicity, promotional activities, and events related to the Contest, the KIRATERA brand, or other businesses of b-ex· To publish the photos, together with the entrant’s Instagram Account Name, on KIRATERA’s official website, our official media, magazines, pamphlets, and other platforms
3. Provision of Personal Information to Third PartiesWe will not disclose or provide the personal information we obtain to third parties, except in the following cases- When we have the consent of the person in question- When required by law- When there is an imminent danger to the life, health, or property of a person and it is urgently necessary to do so- When deemed necessary to protect the Company's rights, property, etc.- When we receive a legal inquiry from a court of law, the police, or other public institution- When disclosing information to subcontractors to the extent necessary
4. Outsourcing of Personal InformationWe outsource personal information to outside contractors within the scope of achieving the purpose of use. The Company selects and evaluates external contractors from the standpoint of personal information protection.
5. Voluntary nature of providing personal informationWhether or not you provide us with your personal information is voluntary. However, if you do not provide us with the required information, we may not be able to respond appropriately.
6. Security of Personal InformationWe take the following measures to ensure the security of personal information.- Clarify the employees who handle personal information and the scope of personal information handled, along with the establishment of a person responsible for personal information.- Establish a reporting system to enable prompt response to incidents.- Confirm compliance with internal rules and regulations through periodic audits.- Provide education on personal information protection to all employees on a regular and appropriate basis.- A written pledge of confidentiality shall be concluded with employees who perform work related to personal information.- Restrict access to the office area.- Implement access control on the systems used, and periodically review access privileges.- When necessary, encryption or other means will be used to protect communications on websites where personal information is transmitted.- When personal information is handled in a foreign country, the company will take necessary and appropriate measures for security control based on its knowledge of the systems for protection of personal information in that foreign country.
7. Requests for Disclosure of Personal InformationIf you request us to notify you of the purpose of use, disclose (including disclosure of records of provision to third parties), correct, add, delete, stop use, erase, or stop providing to third parties (hereinafter referred to as “disclosure, etc.”), we will conduct an internal investigation of your personal information and respond to your request without delay. However, depending on the nature of the request, we may not be able to respond to the disclosure, etc. In that case, we will also provide the reason for the request.When making a request for disclosure, etc., please follow the procedure below and send your request by mail. Please note that we may not be able to accept your request if there are any deficiencies or shortcomings in the details of your request. For each request for disclosure of personal information or notification of purpose of use, an administrative fee of 1,000 yen will be charged by bank transfer. Please note that the bank transfer fee is to be borne by the person making the request.When a request is made by the person himself/herselfTo make a request for disclosure, etc., please prepare the following documents and send them by recorded delivery mail. 1. Personal Information Disclosure Request FormPlease download the above file and fill in the required information. 2. Identification documentsA copy of a document that verifies the person's name and current address, such as a driver's license, passport, or health insurance card.When a representative makes a requestIf the person making the request for disclosure, etc. is a legal representative or a representative authorized by the principal, please enclose the following documents in addition to the documents listed above.In the case of a legal representative1. documents to confirm that the person has the right of legal representationA copy of the family register or, in the case of a person with parental authority, a copy of the health insurance card with dependents' names entered is acceptable.2. documents to verify the identity of the legal representativeA copy of a document such as a driver's license, passport, or health insurance card that verifies the name and current address of the proxy.In the case of a proxy by power of attorney1. letter of attorney (document attached to request form for disclosure, etc. of personal information)Download the above file and fill in the required information.2. Certificate of the person's seal impression (issued within the last 3 months)3. Documents to verify the identity of the proxy by power of attorneyA copy of a document that verifies the name and current address of the proxy, such as a driver's license, passport, or health insurance card. For further details regarding disclosure, etc., please contact the Disclosure Request Desk.
8. inquiries regarding personal informationPlease contact the following for complaints, consultations, and requests for disclosure, etc., regarding the handling of personal information.Postal Code 158-0097Setagaya Business Square Hills 4/ 1F, 4-10-5 Yoga, Setagaya-ku, Tokyob-ex Inc.Personal Information Protection Manager Information System Department Managertel : 03-6757-4080email： info@b-experience.com
b-ex株式會社（以下簡稱「本公司」或「b-ex」）就KIRATERA PHOTO比賽（以下簡稱「本比賽」）運營過程中所收集的個人資料的處理，制定如下隱私政策。
1. 個人資料的收集本公司向本比賽的參賽者收集以下個人資料。・職業・姓名・沙龍名稱・電子郵件・Instagram帳號名稱・性別・出生日期・地址・電話號碼・照片・作品說明・其他與本比賽相關的資訊
2. 個人資料的使用目的本公司將從參賽者處獲得的個人資料用於以下目的。・運營本比賽・用於與本比賽、KIRATERA品牌或b-ex其他業務相關的宣傳、推廣活動及活動・將照片連同參賽者的Instagram帳號名稱刊登於KIRATERA官方網站、本公司官方媒體、雜誌、宣傳冊及其他平臺
3. 向第三方提供個人資料除以下情況外，本公司不會向第三方披露或提供所獲得的個人資料。・獲得本人同意時・依據法律法規時・為保護人的生命、身體或財產而有緊急必要時・為保護本公司的權利、財產等而認為有必要時・收到法院、警察或其他公共機構依法提出的查詢時・在必要範圍內向委託方披露資訊時
4. 個人資料處理的委託本公司可在實現使用目的所需的範圍內，將個人資料的處理委託給外部承包商。本公司從個人資料保護的角度選擇和評估此類承包商。
5. 提供個人資料的自願性是否向本公司提供個人資料由您自願決定。但如未提供必要資訊，本公司可能無法妥善應對。
6. 個人資料的安全管理本公司採取以下措施確保個人資料的安全。・設立個人資料負責人，明確處理個人資料的員工及其處理的資訊範圍。・建立報告機制，以便在發生事故時迅速應對。・透過定期審計確認內部規章制度的遵守情況。・定期、適當地對全體員工進行個人資料保護教育。・處理個人資料的員工須簽署書面保密承諾書。・限制辦公區域的出入。・對所使用的系統實施訪問控制，並定期審查訪問許可權。・必要時，透過加密等方式保護傳輸個人資料的網頁通訊。・在境外處理個人資料時，本公司將在瞭解該國個人資料保護制度的基礎上，採取必要且適當的安全管理措施。
7. 個人資料的披露等請求如您要求對您的個人資料進行使用目的的通知、披露（包括向第三方提供記錄的披露）、更正、補充、刪除、停止使用、消除或停止向第三方提供（以下簡稱「披露等」），本公司將進行內部調查並及時回覆。但根據請求的內容，本公司可能無法滿足您的請求。在此情況下，本公司將告知您理由。提出披露等請求時，請按照以下程式以郵寄方式提交。請注意，內容不完整或存在缺陷的請求可能不予受理。每次請求披露個人資料或通知使用目的，需透過銀行轉賬支付手續費1,000日元。銀行轉賬手續費由請求人承擔。
本人提出請求時提出披露等請求時，請準備以下檔案並以掛號信寄送。・個人資料披露等請求書 - 請下載上述檔案並填寫必要事項。・身份證明檔案 - 駕駛證、護照、健康保險證等可證明本人姓名及現住址的檔案影印件。
代理人提出請求時如提出披露等請求的是法定代理人或經本人授權的代理人，除上述檔案外，請另附以下檔案。・法定代理人的情況 - 證明具有法定代理權的檔案 - 戶籍謄本影印件；如為親權人，也可提供記載有被撫養人姓名的健康保險證影印件。・證明法定代理人身份的檔案 - 駕駛證、護照、健康保險證等可證明法定代理人姓名及現住址的檔案影印件。・委託代理人的情況 - 委託書（個人資料披露等請求書所附表格） - 請下載上述檔案並填寫必要事項。 - 本人的印鑑證明書（3個月內簽發）・證明委託代理人身份的檔案 - 駕駛證、護照、健康保險證等可證明代理人姓名及現住址的檔案影印件。有關披露等的詳細資訊，請聯絡披露請求視窗。
8. 有關個人資料的諮詢有關個人資料處理的投訴、諮詢及披露等請求，請聯絡以下視窗。郵政編碼 158-0097Setagaya Business Square Hills 4, 1F, 4-10-5 Yoga, Setagaya-ku, Tokyo, Japan（日本東京都世田谷區用賀4-10-5 世田谷商業廣場 Hills 4 1樓）b-ex株式會社個人資料保護管理者：資訊系統部部長電話：+81-3-6757-4080電子郵件：info@b-experience.com